Administrative Services Director - Admin. Services Department

City of Florence Employment Opportunity

Administrative Services Director (Administrative Services)

Annual Salary Range: $74,971.12 - $103,589.73 (depends on qualifications)

The City of Florence is accepting applications for an Administrative Services Director to join our team and oversee the Administrative Services Department, which includes Finance, IT, HR, and our Municipal Court.

Quick Facts about the position:

• Receive Direction From: City Manager
• Total Compensation Range: $118,800 - $166,300
  • Annual Salary Range: $74,971.12 - $103,589.73 (depends on qualifications)
    • Most applicants will typically start at the beginning wage listed, absent relevant experience.
    • City issues a 5% wage increase to offset the required 6% employee PERS contribution at 6 months.
  • Total Health Insurance - amount varies on insurance selections (average estimate $17,177)
    • 100% employer paid medical, dental, vision for employee and eligible dependents
    • full medical deductible $2,500(single)/$4,000(employee + other) HSA contribution from employer
  • Total Retirement: numbers below are base
    • Total Pension: $2,800
    • Total Social Security: $4,700
  • Vacation and Holiday PTO Value: $13,000
  • Other benefits: $6,150
• Overtime Status and Hourly Expectations:
  • FLSA Type: Exempt
  • Expectation is at least 40 hours per week, Monday - Friday, 8am-5pm
  • Time outside of work may be needed to complete projects or attend occasional meetings
• Medical Benefits Effective: Benefits coverage typically starts on the 1st of the month subsequent to hire date (if hire date is Jan. 2, benefits start Feb. 1)
• Probationary Period: 6 months
• Union: Non-represented

The City invites you to apply and serve the citizens of our beautiful City. Florence is an ideal destination for a lifelong career leading into retirement. Come join us and contribute to the City in Motion.

Timeline for Selection is a guideline and subject to change:

• Recruitment Period: November 9 through December 3 at 4:00pm (first review, open until filled)
• Interviews: Target dates in the second or third week of December, depending on availability
• Preferred start date: late January, early February

GENERAL STATEMENT OF RESPONSIBILITIES

The Administrative Services Director position is responsible for planning, organizing, and supervising the operations and staff of the City’s Administrative Services Department. The Administrative Services Department includes the Customer Services Representative, Municipal Court Department, Finance Department, Information Technology Department, and Human Resources Department.

This position is also responsible for performing tasks associated with the biennial City budget, providing high level analysis to members of the City’s Management Team and to City Council, and working on financial projections and planning.

ESSENTIAL JOB FUNCTIONS

Below are several classifications of essential functions that this position is responsible for performing. Please see the attached job description for illustrative examples of the types of duties performed under the classification. This is not intended to represent a complete list of all assigned duties.

Manage and support the Department - develop and implement goals and policies; direct/supervise work of department managers

Perform high level tasks - work related to the biennial City budget, develop financial strategies, projections, and plans, and provide high level analysis.

Perform other general functions - serve as city representative or on committees as assigned and represent the City by responding to public, citizens, employees, and elected/appointed officials.

MANDATORY MINIMUM QUALIFICATIONS

Education and Experience

• Bachelor’s Degree from an accredited college or university; and
• At least six (6) years professional experience in government, business, or non-profit, including at least one (1) year supervisory or managerial experience; or
• Any combination of education, experience, and training that demonstrates the applicant possesses the knowledge, skills, and abilities to successfully perform the essential duties of the job.

Licenses and Certificates

Possession of, or ability to obtain and maintain, a valid Oregon driver’s license.

SELECTION PROCESS

Application materials are used to select the top qualified candidates. Top candidates will be invited to participate in a panel interview with select city staff. Other interview rounds may be scheduled as needed.

Prior to hiring, the successful candidate must pass all phases of the background process, including:

• an employment and education reference check;
• credit history check;
• driving records check; and
• criminal background check (fingerprints) for CJIS clearance purposes.

Adverse background data may be grounds for immediate disqualification.

HOW TO APPLY

Please see the detailed job description and City employment application below.

A completed City application form is the only required document for consideration, however, a resume and cover letter are encourage and will be used in determining qualifications for selection purposes. Applications can be mailed to Human Resources, City of Florence, 250 HWY 101, Florence, OR 97439; or emailed to recruitment@ci.florence.or.us.

Position is open until filled with first review on December 3rd at 4:00 pm. Completed Applications must be received by that date and time. Applications must be signed either physically or electronically to be considered. Human Resources will not contact you about unsigned or incomplete applications.

ABOUT THE CITY 

Our City staff and our community have embraced the City in Motion mantra. Check out our City of Florence: A City in Motion video on our website at www.ci.florence.or.us/citymanager/city-motion-video. The City Council and Management Team have outlined what it means to be a City in Motion and the exciting projects we have in store for our community. We are looking for someone who can join our City in Motion, embrace our mission and goals, and contribute to our vision of becoming Oregon’s Premier Coastal Community!